Video Tutorial: Feature Highlight: Sharing & Collaboration
For information regarding the Share functionality in Titan Server, which allows securely sending data that is stored in your server environment, including the option to share externally to vendors and partners, please see the below video and attached documentation: Titan Server: Share
Share from an Administrator’s Perspective:
Share can be configured in the Titan Administrator under “Services” à HTTPS à File Sharing
NOTE: This option can be further configured at the Group and User level within Titan Server, allowing for full control over exactly which Users, or Groups of Users, can perform this action.
Secure File Sharing can be difficult to achieve in many file server environments. Titan MFT Server provides file sharing with top-level security, flexibility, and ease of use. In addition to securely requesting and receiving data from others, Titan MFT Server allows for securely sharing data to other Users, including external vendors and customers.
Content is shared through the use of secured links to either folder(s) or file(s). These links can be password-protected. The ability to assign specific permissions and expire the link for accessing the content provide additional security controls. Administrators can also define whether data can be shared only with other internal users, or if data can be shared to external parties/email addresses.
Administrators enjoy complete flexibility with the ability to set each of these options at the Server, Group, and Individual User levels in order to maintain full control over exactly WHICH users can and cannot share data, TO WHOM the data can be shared, and WHAT the recipients can do with the data once shared with them.
Share from an End User Perspective:
To get started with Sharing data, Users should log into the Browser Interface using valid credentials. Users that have been granted permissions to use sharing functionalities will be able to do so through this web browser.
Users can select folders or files to share, and then choose “Share”.
Users then have some fields to fill in:
The “Share As” field creates a User-Friendly name for the shared link to display to the recipient
To, Subject, and Message are just like an email message.
- To can be usernames (for internal sharing) or email addresses for external sharing.
- Subject and Message will appear in the resulting email for the Recipient as the Subject and Message of the email.
The next screen allows Users to apply security controls.
- Permission allows either View, Download, or View and Download
- Link Expiration allows the link to become inaccessible after specified criteria are met
- Never: Link is valid indefinitely unless manually revoked
- After Uses: Specify the number of times a link should be able to be accessed before the link will no longer be valid
- For example, set to “1”, the link can be clicked one time, and then it will no longer be accessible
- After Date: Specify a Date and Time after which the link will no longer be valid
The final screen shows a confirmation of the content being shared. Choose “Send” to Share.
Share from a Recipient’s Perspective:
The recipient of the shared content will receive a secured link via email. The Subject and Message will match what the End User entered when sharing the content.
The recipient can open and read the email, and then click on the Shared Link name in order to access the content through a branded web interface.
- If Password-Protection is enabled for the shared content, the user will be prompted to authenticate before accessing the data. Otherwise, the data will simply display.
- The shared content is accessible according to the security controls configured (how long the link is valid, and what permissions the recipients have for the received content (View, Download, etc.)